WVU Design Guidelines Construction Standards
This document outlines the design phase change orders for West Virginia University projects. It provides guidelines for project managers and architects to follow when changes occur. The aim is to maintain clarity and agreement between all parties involved.
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How do I fill this out?
To complete this form, begin by entering the project's name and location at the top. Next, specify the design phase change order number and the initiation date accurately. Finally, ensure that all required signatures are obtained before submission.
How to fill out the WVU Design Guidelines Construction Standards?
1
Identify the project name and location.
2
Fill in the Design Phase Change Order number.
3
Enter the initiation date for the order.
4
Describe the design changes requested.
5
Collect necessary signatures from all stakeholders.
Who needs the WVU Design Guidelines Construction Standards?
1
Project Managers need this file to document changes.
2
Architects/Engineers require it for formalizing adjustments.
3
Contractors may use it to understand scope alterations.
4
Procurement officers need it for budget adjustments.
5
Administrative staff require it for record-keeping.
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1
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2
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What are the instructions for submitting this form?
To submit this form, email it to the designated project manager’s address provided in the guidelines. Alternatively, fax the completed document to the office of Procurement, Contracting and Payment Services. Ensure that all signatures are obtained to facilitate a smooth approval process.
What are the important dates for this form in 2024 and 2025?
Important dates related to this form include project initiation dates and deadlines for submission based on specific university timelines. Users should be aware of any additional approval periods that might affect their projects in 2024 and 2025. Keeping track of these dates is crucial for project success.
What is the purpose of this form?
The purpose of this form is to document any significant changes that may impact the project scope, budget, or schedules. By formalizing changes through this Design Phase Change Order, all parties can agree and understand the implications of these adjustments. This ensures that the project remains aligned with its original goals despite necessary modifications.
Tell me about this form and its components and fields line-by-line.
- 1. Project Name & Location: Identifies where the project is located.
- 2. Design Phase Change Order Number: A unique identifier for tracking the change request.
- 3. Initiation Date: The date when the change order is issued.
- 4. Architect/Engineer's Project Number: A reference number for the Architect or Engineer associated with the project.
- 5. Project Budget: Details the financial aspects related to the change.
- 6. Time Adjustments: Indicates any changes in time for project deliverables.
- 7. Signatures: Fields where applicable stakeholders must sign.
What happens if I fail to submit this form?
Failing to submit this form can lead to misunderstandings and disputes regarding project changes. It is essential to keep all parties informed and on the same page to avoid project delays or cost overruns.
- Miscommunication: Without proper documentation, changes may be miscommunicated.
- Project Delays: Skipping submission can result in unnecessary delays in project timelines.
- Budget Overruns: Failure to document changes may lead to budget issues later.
How do I know when to use this form?
- 1. Change of Scope: Use this form when the project's scope increases or decreases significantly.
- 2. Budget Adjustments: When financial aspects of the project change, document it here.
- 3. Schedule Modifications: To track any adjustments in timelines or phases of the project.
Frequently Asked Questions
How do I fill out this design change order?
Detail the project name and changes needed, ensuring all required fields are completed.
Who needs to sign this form?
The form must be signed by the Project Manager, Architect/Engineers, and Program Manager.
Can I edit this PDF after downloading?
Yes, you can use our PDF editor to modify the document as needed.
What should I do if changes are required later?
Submit a new change order to document any further modifications.
Is there a template available?
Yes, a standard template is included in the guidelines.
How do I submit the completed form?
Follow the submission instructions included in the guidelines for proper processing.
What if I don't have all the information?
Fill in as much as possible and follow up with missing data later.
Where can I find the guidelines?
The guidelines are available through the WVU Resource Center.
How do I track changes made to the project?
Use the change order form to maintain a comprehensive log of all adjustments.
What happens after submission?
The change order will be reviewed and approved before implementation.
