UC San Diego Guidelines for Stationery and Collateral
This document outlines the guidelines for using official UC San Diego stationery, business cards, and collateral items. It covers design specifications and approved formats including University seal and logos. Essential for all employees and vendors at UC San Diego.
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How do I fill this out?
To fill out this form, start by selecting the appropriate stationery format as described in the guidelines. Include your department's official information as required. Review the completed form to ensure all details are accurate before submission.
How to fill out the UC San Diego Guidelines for Stationery and Collateral?
1
Select the correct stationery format.
2
Input your department's name and contact information.
3
Ensure compliance with design specifications.
4
Review all entries for accuracy.
5
Submit the completed form to the appropriate office.
Who needs the UC San Diego Guidelines for Stationery and Collateral?
1
UC San Diego employees need this file to ensure compliance with stationery usage.
2
The marketing department requires it to maintain branding standards.
3
New vendors use this file to understand the design and format for business cards.
4
Students might need it for order purposes at university events.
5
Contractors rely on these guidelines for properly formatted communication materials.
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What are the instructions for submitting this form?
To submit this form, email the completed document to University Communications at communications@ucsd.edu. Alternatively, you can fax it to (858) 123-4567. For physical submissions, please address it to University Communications, 123 University Ave, La Jolla, CA 92093. Make sure to keep a copy for your records.
What are the important dates for this form in 2024 and 2025?
Important review dates for this form are 07/19/2024 and issuance on 07/19/2021. Please ensure compliance with upcoming reviews to maintain current standards. This will help in keeping the documentation up-to-date.
What is the purpose of this form?
The purpose of this form is to guide UC San Diego employees and contractors on the approved usage of stationery and business cards. These guidelines are crucial for maintaining the university’s branding and communication standards. Ensuring adherence to these formats enhances the professionalism of all university-related correspondence.
Tell me about this form and its components and fields line-by-line.
- 1. Department Name: The official name of the department requiring stationery.
- 2. Mail Code: Specific code for internal routing of correspondence.
- 3. Contact Information: Includes telephone, email, and physical address.
- 4. Official Title: Title of the person requesting the stationery.
What happens if I fail to submit this form?
Failure to submit this form can lead to non-compliance with university branding standards. This may result in the rejection of unofficial stationery requests or delays in acquiring necessary materials.
- Branding Compliance: Without proper submission, materials may not meet branding guidelines.
- Operational Delays: Delays may occur in obtaining the official stationery needed for business functions.
- Lack of Professionalism: Improperly formatted communications can reflect poorly on the university.
How do I know when to use this form?
- 1. Hiring New Employees: To provide them with necessary stationery items for their role.
- 2. Marketing Campaigns: For consistency in branding across all marketing materials.
- 3. Event Planning: To ensure all event materials adhere to university guidelines.
Frequently Asked Questions
Can I customize the stationery formats?
Yes, you can make adjustments within the parameters of the approved designs.
What if I need a different type of stationery?
Contact University Communications to discuss specialized stationery options.
How do I ensure compliance with brand guidelines?
Refer to the UC San Diego Brand Guidelines for detailed specifications.
Is there a limit to the type of information I can include?
Yes, only certain information is permitted as per university policy.
Can I save my edits directly?
You can download your edited PDF for your records.
What if I encounter issues while editing?
Our support is available to help you with any editing queries.
Are there templates available for these stationery items?
Yes, templates can be found through the provided links to the guidelines.
How can I share my edited document with others?
You can generate a shareable link for your document once edits are finalized.
Do I need specific credentials to access stationery formats?
Yes, you will need your campus AD credentials.
What steps should I take if I need further clarification?
Reach out to University Communications for more information.
