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Home>Documents>Government>Defense>Procurement>PhilGEPS Buyer Registration Form Instructions

PhilGEPS Buyer Registration Form Instructions

The PhilGEPS Buyer Registration Form is essential for organizations wishing to register as buyers. It includes vital information about the organization and its representatives. Proper completion of the form is required for successful registration.

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How do I fill this out?

To fill out the Buyer Registration Form, gather all necessary information about your organization and authorized representatives. Ensure that all mandatory fields marked with an asterisk are completed accurately. Review your details before submitting to avoid delays.

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How to fill out the PhilGEPS Buyer Registration Form Instructions?

  1. 1

    Collect your organization's details and Tax Identification Number.

  2. 2

    Fill in all mandatory fields with accurate information.

  3. 3

    Provide unique usernames and email addresses for each user.

  4. 4

    Ensure that you review the form for completeness.

  5. 5

    Submit the form to the Procurement Service for processing.

Who needs the PhilGEPS Buyer Registration Form Instructions?

  1. 1

    Government agencies that require procurement services.

  2. 2

    Private organizations looking to engage in public bidding.

  3. 3

    Non-profit organizations in need of supplier registration.

  4. 4

    Contractors seeking to register for procurement activities.

  5. 5

    Freelancers or service providers offering their services to government.

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    Make necessary edits to the form, including text adjustments.

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    Preview your changes to ensure all details are correct.

  5. 5

    Download the edited PDF for submission.

What are the instructions for submitting this form?

To submit the Buyer Registration Form, email the completed document to registrations@ps-philgeps.gov.ph. Alternatively, you can send it via fax to (02) 8-290-6300. Physical submissions can be delivered to the office located at DBM Arcache Bldg., Gen Solano St., San Miguel, Manila, Philippines 1005.

What are the important dates for this form in 2024 and 2025?

Important dates for completion and renewal of the Buyer Registration Form may vary annually. For 2024, ensure registrations are renewed by March 1st. Similarly, keep an eye out for any announcements related to registration deadlines in 2025.

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What is the purpose of this form?

The purpose of the PhilGEPS Buyer Registration Form is to facilitate the procurement process for qualified organizations. It gathers essential information required to assess the eligibility of buyers participating in public procurement. This form ensures that all parties have access to a streamlined and efficient procurement process.

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Tell me about this form and its components and fields line-by-line.

The Buyer Registration Form contains various fields to capture necessary information for registration.
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  • 1. Organization Name: The full legal name of the organization applying for registration.
  • 2. Tax Identification Number: A unique number assigned to the organization for tax purposes.
  • 3. Buyer's Coordinator Information: Details about the authorized representative responsible for procurement.
  • 4. Contact Information: Includes telephone numbers and emails for correspondence.
  • 5. Authorized Signatory: Details regarding the person authorized to sign on behalf of the organization.

What happens if I fail to submit this form?

Failing to submit the form may result in the inability to participate in procurement processes. This could hinder opportunities for organizations to access essential goods and services.

  • Ineligibility for Bids: Without proper submission, organizations will not be able to bid on government contracts.
  • Delays in Procurement: If not submitted on time, it may delay the procurement process for necessary goods or services.
  • Loss of Opportunities: Organizations may lose potential contracts due to failure in registration.

How do I know when to use this form?

Use the Buyer Registration Form when your organization intends to procure goods and services through PhilGEPS. It is crucial during the initial stages of participating in public bidding and procurement activities.
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  • 1. New Registration: When an organization is registering for the first time.
  • 2. Updating Information: To update any changes in the organization’s details or contact information.
  • 3. Re-validation for bidding: Required for organizations to re-validate their status for upcoming procurement activities.

Frequently Asked Questions

What is the purpose of the Buyer Registration Form?

The form is designed for organizations to register as buyers in the procurement system.

How do I obtain the Buyer Registration Form?

You can download the form directly from the PhilGEPS website.

What information is required to fill out the form?

Mandatory fields include organization name, Tax Identification Number, and contact details.

Can I edit the PDF once downloaded?

Yes, you can use PrintFriendly to make edits before finalizing your submission.

How long does it take to process my registration?

Processing times may vary, but you will typically receive a response within several days.

What if I forget my username?

You can request a username reminder through the PhilGEPS website.

Can multiple users register under one organization?

Yes, but each user must have a unique email address.

Is there a fee associated with registration?

Registration on PhilGEPS is generally free, but may vary depending on your organization.

Do I need to re-register every year?

Annual verification is required to maintain your registration status.

Who should I contact for assistance?

For assistance, contact the Procurement Service through the provided contact details on the form.