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Home>Documents>Government>Defense>Procurement>City of Rockville Request for Quotation Form

City of Rockville Request for Quotation Form

This file contains the Request for Quotation for services and goods for the City of Rockville. It includes important dates, contact information, and detailed instructions for submission. Vendors should refer to this document to ensure compliance with the city's requirements.

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How do I fill this out?

To fill out this RFQ form, start by entering your firm's details in the specified sections. Ensure you provide accurate descriptions and pricing for the service or goods requested. Finally, submit the completed form by the deadline indicated.

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How to fill out the City of Rockville Request for Quotation Form?

  1. 1

    Begin by filling in your firm's name and contact information.

  2. 2

    Clearly describe the service or goods being quoted.

  3. 3

    Include a unit price and total price for the quoted items.

  4. 4

    Check the relevant criteria boxes that apply to your firm.

  5. 5

    Submit the form by the specified date and time.

Who needs the City of Rockville Request for Quotation Form?

  1. 1

    Local businesses looking to provide goods or services to the City of Rockville.

  2. 2

    Contractors seeking to understand specific requirements for public procurement.

  3. 3

    Minority and disabled business enterprises wanting to submit competitive bids.

  4. 4

    Virtual assistants preparing quotes for their clients.

  5. 5

    Suppliers needing to comply with city regulations for product offerings.

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How do I edit the City of Rockville Request for Quotation Form online?

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  1. 1

    Open the PDF in PrintFriendly's editor.

  2. 2

    Click on the text fields to enter your information.

  3. 3

    Modify any sections as necessary for accuracy.

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    Review your changes for completeness.

  5. 5

    Download the updated PDF for submission.

What are the instructions for submitting this form?

To submit this RFQ form, please email it to kfrance@rockvillemd.gov or fax it to 240-314-8605. Ensure you send the form by the indicated deadline of April 11, 2023, at 10:00 a.m. For physical submissions, mail it to the Procurement Division, City of Rockville, 14500 Avery Rd, Rockville, MD 20853. Be sure to follow the guidelines specified in the RFQ for a smooth submission process.

What are the important dates for this form in 2024 and 2025?

Important dates for this form include the Quote Receipt Date on April 11, 2023, and the Deadline for Questions on April 4, 2023. Make sure to stay ahead of these deadlines for successful submission.

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What is the purpose of this form?

This form serves to facilitate the procurement process for the City of Rockville. It allows vendors to submit quotations for goods and services, ensuring compliance with the city's bidding requirements. By using this form, businesses can participate in competitive procurement opportunities.

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Tell me about this form and its components and fields line-by-line.

The RFQ form consists of various fields to capture vendor information and quotes.
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  • 1. Firm: Enter the name of your company.
  • 2. Contact: Provide the name of the primary contact person.
  • 3. Email: Your company's email address.
  • 4. Fax: Fax number for communications.
  • 5. Quote Receipt Date: Date by which quotes must be received.
  • 6. Quote Receipt Time: Time by which quotes must be submitted.
  • 7. Description / Scope of Work: Details of the goods or services to be quoted.
  • 8. Unit Price: Price per unit for the goods or services.
  • 9. Total Price: Total price based on the quantity and unit price.
  • 10. Delivery Location: Address where goods/services will be delivered.

What happens if I fail to submit this form?

Failure to submit the RFQ form may result in exclusion from the bidding process. It is crucial to adhere to deadlines and complete all necessary information to be eligible. Late or incomplete submissions may be dismissed without consideration.

  • Incomplete Information: Missing fields may lead to your submission being deemed nonresponsive.
  • Late Submission: Submissions past the deadline will not be considered.
  • Failure to Meet Criteria: Non-compliance with specified criteria may disqualify your RFQ.

How do I know when to use this form?

This form should be used when wishing to submit a quote for goods or services requested by the City of Rockville. Vendors must complete this RFQ to enter the competitive bidding process. Ensure that you understand the requirements outlined in the form prior to submission.
fields
  • 1. Competitive Bidding: Use this RFQ to participate in competitive bidding for city contracts.
  • 2. Vendor Compliance: Ensure compliance with city procurement policies.
  • 3. Documentation of Quotation: Document details of quotes for record-keeping and transparency.

Frequently Asked Questions

How can I edit the RFQ form?

To edit the RFQ form, simply upload it to PrintFriendly and use our editing tools to modify text and details.

What should I do if I have questions about the RFQ?

If you have questions, refer to the contact details provided within the RFQ form for assistance.

Is there a deadline for submitting my quotation?

Yes, ensure you submit your quotation by the specified date and time on the RFQ form.

Can I add additional documents with my RFQ submission?

Yes, you may attach relevant documents to support your quotation when submitting.

What happens after I submit my RFQ?

Once submitted, your RFQ will be reviewed, and you will be notified about the decision.

How do I access my edited PDF?

After editing, you can download the updated PDF directly from PrintFriendly.

Can I save my changes on PrintFriendly?

You can edit and download your files, but saving changes on the platform is not currently supported.

Do I need to meet specific criteria to submit this RFQ?

Yes, make sure to check the criteria applicable to your business before submission.

What if I can't submit my RFQ on time?

If you're unable to submit by the deadline, please inform the contact listed in the RFQ.

How can I contact the city regarding my RFQ?

Contact details are specified in the RFQ document for any questions or concerns.