UVM PeopleSoft Financials Travel Expense Guide
This user guide provides comprehensive instructions for approving travel and expense forms. It includes detailed steps for approvers to ensure compliance with UVM policies. Users can find the necessary forms and guidance for effective approval management.
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How do I fill this out?
To complete this form, please ensure all necessary information is accurately entered. Begin by filling in the designated fields, adhering to the required formats. Lastly, review all entries before submission.
How to fill out the UVM PeopleSoft Financials Travel Expense Guide?
1
Ensure all details are correctly filled out.
2
Attach required documents such as receipts.
3
Review for any inconsistencies or missing information.
4
Submit the completed form to the appropriate department.
5
Keep copies of submitted documents for your records.
Who needs the UVM PeopleSoft Financials Travel Expense Guide?
1
University employees who handle travel.
2
Administrative staff responsible for expense approvals.
3
Finance officers overseeing budget allocations.
4
Managers seeking to control travel-related expenditures.
5
Departments needing clarification on travel policies.
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What are the instructions for submitting this form?
To submit this form, ensure it is completed and signed where necessary. You may submit it via email to the finance department at finance@uvm.edu, fax it to (802) 123-4567, or submit it directly through the online portal. For physical submissions, send to UVM Finance Office, 123 College St, Burlington, VT 05405.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, ensure to submit your travel expense forms by June 30 each year for timely reimbursements. Keep in mind specific departmental deadlines that may vary. Regularly review any changes to travel policies that could affect submission timelines.
What is the purpose of this form?
The purpose of this form is to guide University of Vermont employees in accurately approving travel and expense reports. It ensures that all necessary documentation is submitted for compliance and efficient processing. This helps maintain financial accountability within the institution.
Tell me about this form and its components and fields line-by-line.
- 1. Travel Authorization ID: Unique identifier for the travel authorization.
- 2. Business Purpose: Explanation of the reason for travel.
- 3. Dates of Travel: The period during which the travel occurs.
- 4. Total Expense: The overall amount being requested for reimbursement.
- 5. Attachments: Included receipts and documentation to support the expenses.
What happens if I fail to submit this form?
Failure to submit the form may result in the denial of reimbursements and delays in travel approvals. It is crucial to adhere to submission guidelines to avoid complications. Missing submissions can hinder fund access for future travel.
- Reimbursement Delays: Late submissions can lead to postponed reimbursement timelines.
- Compliance Issues: Not submitting the form may violate university travel policies.
- Budget Impacts: Failure to manage expenses may negatively affect departmental budgets.
How do I know when to use this form?
- 1. Business Travel Authorization: Required for gaining approval for any business-related travel.
- 2. Expense Reporting: Necessary for documenting and reporting expenses after travel occurs.
- 3. Cash Advance Requests: Utilized when applying for advances to cover expected travel costs.
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