Turkish Airlines Agency Debit Memo Procedures Guide
This document provides essential procedures and guidelines for issuing Agency Debit Memos (ADMs) by Turkish Airlines. It covers the dispute process, minimum fees, service charges, fraud penalties, and other relevant operational instructions. Ideal for IATA and non-IATA travel agencies to understand ADM regulations.
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How do I fill this out?
To fill out this document, begin by identifying your agency type (IATA or non-IATA) to understand specific instructions that apply. Review the necessary fields carefully and gather all required documentation for the ADM process. Follow the step-by-step instructions provided in this guide to ensure compliance.
How to fill out the Turkish Airlines Agency Debit Memo Procedures Guide?
1
Identify your agency type (IATA or non-IATA).
2
Gather all relevant documents required for the ADM.
3
Follow the guidelines for issuing ADMs according to your agency type.
4
Ensure all information is accurate and complete before submission.
5
Submit the ADM within the specified time limits to avoid complications.
Who needs the Turkish Airlines Agency Debit Memo Procedures Guide?
1
Travel agencies that handle ticketing for clients must understand ADM procedures.
2
IATA agencies need to comply with Turkish Airlines' ADM regulations.
3
Non-IATA agencies require clarity on how to respond to ADMs issued against them.
4
Accountants within travel agencies need this guide for accurate financial reporting.
5
Agency managers must familiarize themselves with the ADM dispute process.
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What are the instructions for submitting this form?
To submit this form, email the completed ADM along with any necessary support documents to ADMDISPUTE@THY.COM. For quick submissions, ensure all information is accurate and supports your case. If desired, follow up with a phone call to confirm that your submission has been received properly, and include any physical addresses as necessary for specific documentation.
What are the important dates for this form in 2024 and 2025?
For travel periods starting in 2024, ensure all Agency Debit Memos (ADMs) are processed according to the respective regulations within 9 months for IATA and 1 year for non-IATA agencies. The issuance of ADMs must comply with time limitations stated in this guide, particularly in the face of refunds and discrepancies. Review this document periodically for any updates regarding procedures and deadlines as they may influence compliance and operational efficiency.
What is the purpose of this form?
The purpose of this form is to outline the procedures and guidelines for travel agencies regarding Agency Debit Memos (ADMs) issued by Turkish Airlines. It serves to inform agencies about various aspects such as disputes, minimum fees, service charges, and fraud penalties. By adhering to these guidelines, agencies can process ADMs correctly and maintain operational efficiency.
Tell me about this form and its components and fields line-by-line.
- 1. Agency Type: Indicate whether you are an IATA or a non-IATA agency.
- 2. ADM Date: Provide the date the ADM is issued.
- 3. Ticket Details: Insert details of the related ticket transactions.
- 4. Dispute Explanation: Explain your reason for disputing the ADM if applicable.
- 5. Supporting Documents: Attach any documents that support your case regarding the ADM.
What happens if I fail to submit this form?
Failure to submit this form correctly can lead to immediate collection processes starting for the ADM. Additionally, your agency may incur penalties or disputes that could affect your financial operations. It is crucial to comply with the submission requirements to avoid these complications.
- Late Submission Penalties: Submitting an ADM after the specified period can result in penalties.
- Dispute Process Issues: Failure to raise disputes within the time limit may lead to finalization of the ADM.
- Inaccurate Information: Providing incorrect information could delay processing and incite further disputes.
How do I know when to use this form?
- 1. Issuing an ADM: When documenting an agency debit memo due to discrepancies.
- 2. Disputing an ADM: To formally dispute the imposed charges by Turkish Airlines.
- 3. Record Keeping: For agencies to keep accurate records of all financial transactions with Turkish Airlines.
Frequently Asked Questions
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Edit the PDF directly on PrintFriendly by uploading it and using the editing tools provided.
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Is it possible to share the document?
Absolutely! Once you finalize your PDF, you can easily share it via email or a shareable link.
What if I need to dispute an ADM?
Follow the guidelines in this document for raising disputes within the stipulated timeframe.
How do I submit the completed document?
Refer to the submission instructions included in the document for proper submission process.
Are there fees associated with ADMs?
Yes, Turkish Airlines defines minimum ADM fees and service charges, as outlined in the guide.
Who should I contact for ADM queries?
You can send your inquiries to ADMDISPUTE@THY.COM for assistance.
What is the time limit for issuing ADMs?
Time limits vary depending on your agency type—9 months or 1 year as detailed in the guide.
How often are service charges applied?
A service charge applies for every final ADM once the dispute resolution process is complete.
Are there penalties for fraudulent transactions?
Yes, significant penalties can be applied for fraudulent transactions as stipulated in Section 1.7.
