Roundtree HOA Special Assessment Ballot Proxy
This file contains the ballot and proxy form for the proposed special assessment by the Roundtree Homeowners Association. It details the assessment amount for various pool and facility upgrades, as well as crucial voting instructions. Homeowners must complete and submit it by the specified deadline to register their votes.
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How do I fill this out?
To fill out this form, start by entering your name and address in the designated fields. Next, choose your voting method by completing either the ballot or proxy sections. Make sure to submit the completed form by the deadline to ensure your vote is counted.
How to fill out the Roundtree HOA Special Assessment Ballot Proxy?
1
Fill in your name and address in the provided fields.
2
Complete the ballot or proxy section depending on how you wish to vote.
3
Indicate your approval or disapproval of the special assessment.
4
Choose your payment option for the assessment.
5
Sign and submit the form by the deadline.
Who needs the Roundtree HOA Special Assessment Ballot Proxy?
1
Roundtree homeowners need this form to vote on the special assessment.
2
New homeowners want it to understand assessment obligations.
3
Property management teams require it to organize votes.
4
Potential buyers may seek it to gauge community fees.
5
Local real estate agents need it for client documentation.
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What are the instructions for submitting this form?
To submit this form, you can choose one of the following methods: mail it to Roundtree HOA at Realty Performance Group, 1800 Hudson Ave, Suite 100, Rochester, NY 14617, fax it to 585-225-7630, or email it as a scanned document to michelle@realtyperformancegroup.com. Ensure your form is completely filled out before submission to avoid delays. Remember, the deadline for form submission is December 20, 2017, to ensure your voice is counted.
What are the important dates for this form in 2024 and 2025?
Important dates for this form include the submission deadline of December 20, 2017, for the special assessment vote by Roundtree homeowners. Participation is essential for meeting the 60% voting threshold required for approval. Homeowners should keep track of these dates in order to ensure their votes are counted.
What is the purpose of this form?
The purpose of this form is to gather homeowner votes regarding the proposed special assessment for community updates. This assessment aims to enhance the Roundtree community’s amenities, ensuring they remain well-maintained and appealing. Completing this form allows members to have a say in the financial decisions affecting their homes.
Tell me about this form and its components and fields line-by-line.
- 1. Name: The homeowner's full name.
- 2. Address: The homeowner's residential address.
- 3. BALLOT: Section for approving or disapproving the special assessment.
- 4. Special Assessment Details: Information regarding the assessment amount and its purposes.
- 5. Payment Options: Options for making the special assessment payments.
- 6. PROXY: Section appointing another homeowner as a proxy for the vote.
- 7. Signature: Required signature of the homeowner for validation.
What happens if I fail to submit this form?
Failure to submit this form will result in your vote not being counted in the special assessment decision. This can affect the overall outcome, as a certain percentage of homeowner participation is required for approval. It is crucial to adhere to the submission guidelines to ensure your voice is heard.
- Incomplete Voting: Votes that are not submitted do not contribute to the overall decision.
- Missed Deadlines: Submission after the deadline will not be accepted.
- Proxy Issues: Without proper proxy designation, votes may not be counted.
- Payment Confusion: Failing to indicate a payment preference might cause financial discrepancies.
- Legal Compliance: Not submitting may lead to issues with HOA regulations.
How do I know when to use this form?
- 1. Assessments Votes: Whenever a special assessment is on the table.
- 2. Proxy Voting: When a homeowner cannot attend the meeting.
- 3. Community Meetings: To express opinions on community funding.
- 4. Documentation: For record-keeping within the homeowners association.
- 5. Impact Decisions: To influence the financial direction of the community.
Frequently Asked Questions
How do I fill out the ballot/proxy form?
Start by entering your name and address, then choose to complete either the ballot or proxy section.
What is the deadline for submission?
Completed forms must be submitted by December 20, 2017.
How can I submit my form?
You can mail it, fax it, or email it using the provided contact details.
What happens if I disapprove the assessment?
Your disapproval will be counted in the voting process, affecting the outcome.
Can I change my vote after submitting?
Once submitted, changes may not be possible. Please verify before submission.
What payment options are available?
You can pay as a one-time payment or in quarterly or monthly installments.
Is this form required for new homeowners?
Yes, new homeowners must complete this form to participate in the assessment vote.
How do I choose a proxy?
Fill out the proxy section with the name and address of the person you are appointing.
Why is my vote important?
Your vote is crucial for determining the approval of the special assessment.
Can I view the completed document later?
Yes, you can download the finalized PDF for your records.
