PII Confidentiality Impact Level Categorization Template
This file provides a template to determine the Personally Identifiable Information (PII) Confidentiality Impact Level (PCIL). It includes step-by-step instructions and impact values for categorizing PII. Use this template to ensure proper handling and protection of PII.
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How do I fill this out?
To fill this out, follow the balanced approach considering all factors equally. Begin by reviewing the FIPS 199 impact values provided in the template. Collaborate with the system manager and security officer to determine the appropriate impact levels.
How to fill out the PII Confidentiality Impact Level Categorization Template?
1
Review the FIPS 199 impact value for each of the six factors.
2
Carefully read the definitions of each impact value in Table 1.
3
Determine the impact value for each of the six factors from NIST SP 800-122.
4
Use the balanced approach to average the values and determine PCIL.
5
Annotate the PCIL on HUD Form 1113 and submit for review.
Who needs the PII Confidentiality Impact Level Categorization Template?
1
System Managers who need to categorize PII confidentiality impact levels.
2
Privacy Officers responsible for ensuring PII protection.
3
Security Managers tasked with maintaining information integrity and availability.
4
Organizations required to comply with federal information security standards.
5
IT professionals involved in handling and processing PII data.
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What are the instructions for submitting this form?
Once you have completed the PII Confidentiality Impact Level Categorization Template, annotate the PCIL on HUD Form 1113. Both the template and the PIA must be sent to the HUD Privacy mailbox at privacy@hud.gov for review. Ensure all relevant personnel have reviewed and signed the completed forms. Submit the forms by the end of the fiscal year to maintain compliance.
What are the important dates for this form in 2024 and 2025?
The PII Confidentiality Impact Level Categorization Template should be reviewed annually. Ensure the template is completed and submitted by the end of each fiscal year.
What is the purpose of this form?
The PII Confidentiality Impact Level Categorization Template is designed to help organizations assess the confidentiality impact level of personally identifiable information (PII). The template provides a structured approach for evaluating the potential harm that could result from unauthorized access, use, or disclosure of PII. By accurately determining the impact level, organizations can implement appropriate protections to safeguard PII and comply with federal information security standards. Using this template ensures that all relevant factors are considered, and a balanced approach is applied to determine the impact level. The categorization process helps identify the potential consequences of PII breaches and the necessary measures to prevent them. Overall, the template aids in maintaining the integrity, availability, and confidentiality of PII, thereby protecting both individuals and organizations from potential harm.
Tell me about this form and its components and fields line-by-line.
- 1. System Name: The name of the HUD system being assessed.
- 2. System Acronym and CSAM ID: The acronym and CSAM ID of the HUD system.
- 3. Impact Level Definitions: Table 1 provides definitions for low, moderate, and high impact levels.
- 4. Impact Value Determination: Guidance for determining the impact value for each factor from NIST SP 800-122.
- 5. Factors: Six factors from NIST SP 800-122 used to assess the impact level.
- 6. Balanced Approach: Instructions for using the balanced approach to average impact values.
- 7. Annotation: Instructions for annotating the PCIL on HUD Form 1113.
What happens if I fail to submit this form?
Failing to submit the PII Confidentiality Impact Level Categorization Template can have serious consequences. It may result in non-compliance with federal information security standards and increase the risk of PII breaches.
- Non-compliance: Failure to comply with federal information security standards.
- Increased Risk: Higher risk of unauthorized access, use, or disclosure of PII.
- Reputational Damage: Potential harm to the organization's reputation due to PII breaches.
How do I know when to use this form?
- 1. System Implementation: During the implementation of a new HUD system.
- 2. Annual Review: As part of the annual review process for existing systems.
- 3. Incident Response: Following a security incident involving PII.
- 4. Compliance Audits: During compliance audits to ensure adherence to federal standards.
- 5. System Updates: Whenever there are significant updates or changes to the system handling PII.
Frequently Asked Questions
How do I fill out the PCIL Categorization Template?
Follow the balanced approach provided in the template and collaborate with relevant personnel to determine the impact levels.
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Is it possible to share the PCIL Categorization Template?
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What is the purpose of the PCIL Categorization Template?
The template helps determine the confidentiality impact level of PII to ensure proper protection and handling.
Who needs to use the PCIL Categorization Template?
System managers, privacy officers, security managers, and IT professionals responsible for PII protection need this template.
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How do I ensure the accuracy of the impact levels?
Collaborate with system managers and security officers to accurately determine the impact levels using the provided balanced approach.
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