PESEL Requirements for Foreign Executives and Employees in Poland
This file provides detailed instructions and regulatory updates regarding the requirement of Polish personal identification numbers (PESEL) for foreign company executives and employees who work in Poland. It explains the process and necessity of obtaining a PESEL number, the impact on financial reporting, and the implications for businesses.
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How do I fill this out?
To fill out this form, you'll need to provide necessary information about the company and the foreign executives or employees. Ensure that you have accurate details, including the PESEL number, to complete the process. Follow the steps below for detailed instructions.
How to fill out the PESEL Requirements for Foreign Executives and Employees in Poland?
1
Download the form from the website.
2
Provide the company's information and the foreign executive or employee's details.
3
Ensure the PESEL number is accurate and included.
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Attach any necessary supporting documents.
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Submit the completed form as instructed.
Who needs the PESEL Requirements for Foreign Executives and Employees in Poland?
1
Foreign company executives who are members of management boards in Poland need this file to comply with Polish regulations.
2
Foreign employees working in Poland need this file to obtain a PESEL number for tax and social insurance purposes.
3
Businesses listed in the National Court Register (KRS) in Poland need this file to submit financial reports.
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Lawyers handling financial document submissions for clients in Poland need this file for compliance.
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Employers of foreign workers in Poland need this file to ensure proper tax reporting and avoid potential sanctions.
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Download the updated PDF for your records.
What are the instructions for submitting this form?
To submit this form, ensure all fields are filled out accurately and attach any required supporting documents. Submit the completed form electronically via the National Court Register (KRS) IT system, ensuring it contains the necessary PESEL numbers for executives and employees. For businesses located in Poland, visit the local town or commune office to obtain PESEL numbers if needed. My advice is to verify all information before submission to avoid rejections or legal issues.
What are the important dates for this form in 2024 and 2025?
Important dates to remember for form submission are the end of January 2024 and 2025 for issuing PIT-11 forms to employees.
What is the purpose of this form?
The purpose of this form is to ensure that foreign company executives and employees in Poland comply with the regulatory requirements for obtaining a PESEL number. This number is essential for financial reporting, tax settlements, and dealings with the National Court Register (KRS). The form facilitates accurate and timely submission of necessary information to Polish authorities.
Tell me about this form and its components and fields line-by-line.
- 1. Company Information: Details of the company, including name, address, and registration number.
- 2. Executive/Employee Details: Information about the foreign executive or employee, including name, date of birth, and passport number.
- 3. PESEL Number: The Polish personal identification number assigned to the individual.
- 4. Supporting Documents: Any necessary documents that support the application, such as auditor's opinions or business reports.
- 5. Signature: Signature of the authorized person submitting the form.
What happens if I fail to submit this form?
Failure to submit this form may lead to non-compliance with Polish regulations and potential legal consequences.
- Rejected Reports: Tax reports and financial documents may be rejected if the form is not submitted correctly.
- Sanctions: Employers may face sanctions under the Fiscal Penal Code for failing to file required documents on time.
How do I know when to use this form?
- 1. Obtaining PESEL for Executives: Use this form to obtain a PESEL number for foreign company executives who are members of the management board.
- 2. Tax Settlements: Use this form to ensure foreign employees have a PESEL number for accurate tax settlements.
- 3. Financial Reporting: Submit this form as part of the financial reporting process for companies listed in the KRS.
Frequently Asked Questions
What is the purpose of this file?
This file outlines the regulations and requirements for obtaining a PESEL number for foreign executives and employees in Poland.
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How do I share this file on PrintFriendly?
After editing or signing your PDF, you can share it via email or generate a shareable link on PrintFriendly.
Who needs this file?
Foreign executives, employees, businesses listed in the KRS, lawyers handling financial documents, and employers of foreign workers need this file.
Why is a PESEL number necessary?
A PESEL number is required for complying with Polish regulations, financial reporting, and tax settlements for foreigners working in Poland.
What happens if I don't submit this form?
Failure to submit this form may result in rejected tax reports, sanctions, and non-compliance with Polish regulations.
Can lawyers submit documents on behalf of their clients using this file?
Yes, lawyers can use this file to submit financial reports for their clients, provided they have a PESEL number registered in the system.
What changes were introduced in the 2018 regulations?
The 2018 regulations require businesses to submit financial reports via an IT system, and foreign executives must have a PESEL number to sign and file these reports.
How do I obtain a PESEL number for a foreign employee?
Foreign employees can obtain a PESEL number from the town or commune office by registering their temporary or permanent stay in Poland.
