Penn State Model Release Guidelines
This file contains essential guidelines for obtaining and managing model releases at Penn State. It provides instructions for various scenarios, including public events and electronic submissions. It's crucial for anyone wishing to use personal images in marketing materials.
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How do I fill this out?
To fill out this model release form, begin by reading through all instructions carefully. Ensure that you have the appropriate legal text included if using an electronic method. Once you understand the requirements, proceed to fill in the necessary information accurately.
How to fill out the Penn State Model Release Guidelines?
1
Read through the guidelines thoroughly.
2
Gather required information such as names and signatures.
3
Choose the correct method for capturing the release.
4
Complete the form ensuring all required fields are filled.
5
Submit the form as directed.
Who needs the Penn State Model Release Guidelines?
1
Photographers: They need this file to obtain permissions for using images of individuals.
2
Marketing teams: This file ensures they comply with legal requirements when using personal images.
3
Event organizers: They use this form to manage consent at events involving photography.
4
Videographers: They require this form to legally capture and use footage of individuals.
5
Students: Any student wishing to participate in university promotions should fill out this form.
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What are the instructions for submitting this form?
To submit this form, email the completed release to the strategic communications department at pennstatebrand@psu.edu. Alternatively, you may fax it to the designated number provided on the release form. Ensure that all submissions are completed promptly to avoid any processing delays.
What are the important dates for this form in 2024 and 2025?
Important dates for this form include deadlines for submission for events scheduled in 2024 and 2025. Ensure all model releases are collected before the event to avoid legal complications. Check with the university marketing department for any specific updates or changes.
What is the purpose of this form?
The primary purpose of this form is to obtain legal consent from individuals whose images may be used in promotional materials. This ensures that Penn State complies with legal regulations regarding personal likenesses. It serves to protect both the individuals photographed and the institution in marketing efforts.
Tell me about this form and its components and fields line-by-line.
- 1. Name (print): The full name of the individual granting consent.
- 2. Email (non PSU): The email address of the individual for communication.
- 3. Phone Number: Contact number for further verification or communication.
- 4. Signature: The individual's signature indicating agreement.
- 5. Date: The date the form is completed and signed.
What happens if I fail to submit this form?
If you fail to submit this form, you will be unable to legally use the captured images or videos. This could lead to potential legal challenges or claims from the individuals featured. Ensuring that this form is properly submitted is critical to avoid issues.
- Legal Implications: Without this release, using images may lead to legal action for unauthorized use.
- Marketing Restrictions: Failure to submit may restrict your ability to use promotional materials featuring individuals.
- Financial Risks: Legal claims could result in significant financial liabilities for the institution.
How do I know when to use this form?
- 1. Photography for Events: Obtain releases when capturing images at events involving individuals.
- 2. Promotional Materials: Use this form for any materials where an individual's likeness is included.
- 3. Videography: Ensure consent is secured when filming individuals for promotional content.
Frequently Asked Questions
Who needs to fill out the model release?
Any individual or organization capturing images for marketing or promotional purposes must fill out this release.
How do I obtain a model release for public events?
For public events, ensure that you post signs indicating consent, then obtain releases only from individuals in focus.
What happens if I forget to get a release?
You may not be able to legally use images of individuals without their consent, risking legal repercussions.
Can electronic signatures be used?
Yes, you can use apps like Easy Release for capturing electronic signatures.
How should I store the model releases?
Store paper releases securely and archive digital versions on a secure server.
Is there an age limit for signing?
Individuals under 18 require their parent or guardian to sign the release.
How do I know if I need a release for a specific shoot?
If individuals are prominently featured, a model release is required regardless of the setting.
What types of events require a model release?
Events like THON, commencement, or any gathering where individuals are photographed need releases.
What should I do if I need to revoke a release?
Contact the relevant department at Penn State for guidance on revoking permissions.
How long is the model release valid?
The model release is valid indefinitely unless otherwise noted or revoked.
