Party City Purchase Order Change Request - EDI 860

To submit this form, email it to your designated contact at Party City or send it via fax to the provided number. Alternatively, use the online submission form available on the Party City website for electronic submissions. Ensure all fields are accurately filled out to avoid processing delays. If mailing physically, use the business address provided in your purchase order instructions. It is advisable to keep a copy of the submitted form for your records.

Ensure to keep track of the following dates for this form in 2024 and 2025 to meet submission deadlines and avoid any delays in processing your purchase order change requests.

The purpose of this form is to standardize the process for making changes to purchase orders within the context of Electronic Data Interchange (EDI). It helps to ensure that all changes are properly documented and communicated between buyers and sellers. This form formalizes the procedure for requesting, confirming, or rejecting changes to purchase orders, facilitating smoother business operations and adherence to industry standards.

• 1. Interchange Control Header: Identifies the start of an interchange of zero or more functional groups and related control segments.
• 2. Beginning Segment for Purchase Order Change: Contains information about the original and changed purchase orders.
• 3. Reference Identification: Provides reference numbers or additional identification details for the transaction.
• 4. Administrative Communications Contact: Details for contacting persons involved in the transaction.
• 5. Date/Time Reference: Specifies relevant dates and times for the transaction.
• 6. Name: Identifies entities involved in the transaction.
• 7. Address Information: Provides address details for the entities involved.
• 8. Geographic Location: Specifies geographic details for the address information.
• 9. Transaction Totals: Summarizes the totals for the transaction.
• 10. Transaction Set Trailer: Marks the end of the transaction set.
• 11. Functional Group Trailer: Marks the end of a functional group of transaction sets.
• 12. Interchange Control Trailer: Marks the end of an interchange of control segments.

Failure to submit this form may result in delays or denial of the requested purchase order changes. Proper submission ensures smooth business operations and adherence to agreed-upon terms.

• Processing Delays: Your purchase order change request may not be processed in a timely manner, affecting delivery schedules.
• Denial of Request: The requested changes may be denied if the form is not submitted correctly, leading to potential business disruptions.
• Lack of Documentation: Inadequate documentation of purchase order changes can result in misunderstandings and disputes with the seller.

• 1. Requesting Changes: To request changes to a previously submitted purchase order.
• 2. Confirming Changes: To confirm acceptance of changes initiated by the seller.
• 3. Mutual Agreement: When changes to an order are mutually agreed upon by both parties.
• 4. Documenting Changes: To provide a record of changes requested or agreed upon for future reference.
• 5. Communicating with Seller: To ensure the seller is aware of and has accepted the requested changes.