New York State Substitute Form W-9 Request for Taxpayer Identification Number
This file is a New York State Substitute Form W-9 used for requesting a taxpayer identification number and certification. It is required for any payee/vendor wishing to do business with New York State. This form ensures accuracy in the payee/vendor database and helps avoid backup withholding.
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How do I fill this out?
To fill out this form, you need to provide vendor information, taxpayer identification number and type, address details, and contact information. Make sure to certify the provided information and check the appropriate box for exemption status from backup withholding. The form requires a signature from the individual or authorized person of the entity listed on the form.
How to fill out the New York State Substitute Form W-9 Request for Taxpayer Identification Number?
1
Enter the legal business name and any disregarded entity name.
2
Select the appropriate entity type.
3
Provide the taxpayer identification number and type.
4
Fill in the remittance and ordering address details.
5
Certify the information, indicate backup withholding status, and sign the form.
Who needs the New York State Substitute Form W-9 Request for Taxpayer Identification Number?
1
Businesses working with New York State need it to provide their TIN.
2
Nonprofit organizations engaging with NYS need it for accurate database records.
3
Individuals doing business with NYS to ensure proper tax identification.
4
Corporations providing services to NYS to certify they are not subject to backup withholding.
5
Government entities required to submit their taxpayer information to NYS.
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Verify that all entries are correct and complete any remaining fields.
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What are the instructions for submitting this form?
To submit this form, follow these steps: Complete the form with accurate information, including TIN and certification. You may submit the form via email to the designated NYS department, fax to the provided number, or through an online submission form if available. For physical submissions, mail the form to the New York State Office of the State Comptroller at the provided address. Ensure that all fields are filled out correctly and the form is signed before submitting.
What are the important dates for this form in 2024 and 2025?
There are no specific important dates associated with this form for 2024 and 2025. Ensure to submit the form as needed to maintain accurate records and avoid backup withholding.
What is the purpose of this form?
The New York State Substitute Form W-9 is used to request a taxpayer identification number and certification for any individual or entity doing business with New York State. The form is essential to ensure the accuracy of the payee/vendor's information in the state's database and to comply with Internal Revenue laws. Proper submission of this form helps to avoid backup withholding and ensures timely payment processing.
Tell me about this form and its components and fields line-by-line.
- 1. Vendor Information: Includes legal business name, business name/disregarded entity name, and entity type.
- 2. Taxpayer Identification Number (TIN): Collects your taxpayer identification number and its type (EIN, SSN, ITIN).
- 3. Address: Requires your remittance and ordering address details.
- 4. Vendor Primary Contact Information: Gathers the contact details of an executive authorized to represent the vendor.
- 5. Certification and Exemption from Backup Withholding: Certifies the accuracy of the provided information and your exemption status from backup withholding.
What happens if I fail to submit this form?
Failure to submit this form may result in backup withholding and delays in payment processing. Providing certified TIN is essential for businesses working with New York State.
- Backup Withholding: A 28% withholding on payments if a certified TIN is not provided.
- Payment Delays: Delays in payment processing due to lack of accurate information.
How do I know when to use this form?
- 1. New Business Registration: For businesses registering to work with New York State.
- 2. Payment Processing: To ensure accurate and timely processing of payments.
- 3. Tax Reporting: Providing required information for tax reporting purposes.
- 4. Vendor Verification: For New York State to verify vendor information.
- 5. Avoiding Backup Withholding: To certify exemption status from backup withholding.
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