New Hire Reporting Information for Utah

To submit the New Hire Reporting Information form for Utah, employers can choose from various options. For electronic reporting, visit the Utah New Hire Registry webpage and follow the instructions for online submission at https://app.jobs.utah.gov/ui/employer/login.aspx. For non-electronic submissions, employers can submit the printed form via mail to Utah New Hire Registry, 140 E 300 S, PO Box 45247, Salt Lake City, UT 84145-0247 or fax it to (801) 526-4391. Utilizing payroll services that offer electronic reporting is also recommended for streamlined submission.

Important dates for this form in 2024 and 2025 include the deadlines to report new hires within 20 days of their hire or rehire date.

The purpose of the New Hire Reporting Information form for Utah is to ensure that employers comply with state and federal laws regarding the reporting of newly hired and rehired employees. This helps expedite child support processes and ensures that non-custodial parents fulfill their child support obligations. Accurate reporting also aids in maintaining up-to-date employee records for legal and administrative purposes.

• 1. Employer's Federal Employer Identification Number (FEIN): The number used by the employer to report quarterly wage information.
• 2. Employer's Name: The legal name of the employer reporting the new hire.
• 3. Employer's Address: The mailing address of the employer.
• 4. Employee's Name: The full name of the employee: first, middle, and last.
• 5. Employee's Address: The residential address of the employee.
• 6. Employee's Social Security Number: The unique Social Security Number assigned to the employee.
• 7. Employee's Date of Hire or Rehire: The date the employee was hired or rehired (optional).
• 8. Employee's Date of Birth: The date of birth of the employee (optional).

Failure to submit this form can result in legal consequences and financial penalties for the business.

• Legal Penalties: Employers may face fines and legal actions for non-compliance.
• Delayed Child Support: Failure to report can delay child support processes, affecting families.
• Record Inaccuracy: Not reporting new hires leads to inaccurate employee records.

• 1. New Hires: When a new employee joins the company.
• 2. Rehires: When a previously separated employee rejoins the company.
• 3. Temporary Employees: When a temporary employee is hired for a project.
• 4. Seasonal Employees: When hiring employees for seasonal work.
• 5. Part-time Employees: When a part-time employee is added to the workforce.