Lessor's Annual Cost Statement Instructions and Details

Follow these instructions to submit the Lessor's Annual Cost Statement form: 1. Complete all required fields accurately, following the provided instructions. 2. Review the form for any errors or omissions to ensure completeness. 3. Submit the completed form through the designated online submission portal or email it to the appropriate government agency. Alternatively, fax the form to the specified fax number or mail it to the provided physical address. Ensure you retain a copy of the submitted form for your records. Submission advice: Double-check all cost estimates and calculations, and ensure the form is signed and dated appropriately to avoid any potential delays or penalties.

Important dates for this form in 2024 and 2025 vary depending on lease agreements and submission deadlines. Ensure you review and adhere to the specific timelines set forth in your government lease or solicitation for offers to stay compliant.

The purpose of the Lessor's Annual Cost Statement form is to provide a detailed and accurate record of the estimated annual costs associated with services, utilities, and ownership of a property leased to the government. This form ensures transparency and compliance with GSA's established policy of entering into leases only at rental charges consistent with prevailing market rates. By completing and submitting this form, lessors contribute to fair and informed lease agreements, assisting the government in evaluating cost estimates and making informed decisions regarding lease proposals. Furthermore, accurate reporting of costs helps maintain transparency and accountability, fostering a positive relationship between lessors and government entities. Ultimately, this form plays a crucial role in ensuring that government lease agreements are fair, cost-effective, and in line with market standards.

• 1. Solicitation for Offers: Enter the Government lease or Solicitation for Offers number, if available.
• 2. Statement Date: Provide the date when the statement was prepared and signed.
• 3. Rentable Area: Enter the rentable area for the entire building and the portion leased by the government.
• 4. Building Name and Address: Identify the property by name and address, including street, city, state, and zip code.
• 5. Estimated Annual Cost of Services and Utilities: Itemize costs for services and utilities such as cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous expenses.
• 6. Estimated Annual Cost of Ownership: Include costs such as real estate taxes, insurance, building maintenance, lease commission, and management fees.
• 7. Lessor's Certification: Certify that the amounts entered represent the best estimate of annual costs for services, utilities, and ownership.

Failure to submit the Lessor's Annual Cost Statement may result in non-compliance with government leasing requirements and potential penalties. Accurate and timely submission is crucial to ensure compliance and maintain good standing with leasing agreements.

• Non-Compliance: Failure to comply with government leasing requirements may lead to lease termination or penalties.
• Penalties: Non-submission may result in financial penalties imposed by the government.
• Delayed Payments: Incomplete or late submissions may cause delays in lease payments or reimbursements.

• 1. Government Lease Reporting: Provide annual cost estimates required by government leasing agreements.
• 2. Lease Documentation: Maintain detailed financial records for leased properties.
• 3. Cost Evaluation: Aid government officials in evaluating and verifying cost estimates for leased space.
• 4. Compliance Reporting: Ensure compliance with GSA policies and government leasing requirements.
• 5. Financial Planning: Assist in financial planning and budgeting for property owners and lease administrators.