Instructions for UtahState Research Fund Management
This file contains essential information on managing cash and gift card disbursements for research subjects at Utah State University. It outlines the necessary details, procedures, and responsibilities for researchers and personnel involved. Proper completion of this form ensures compliance and efficient fund management.
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How do I fill this out?
To fill out this form, start by gathering all necessary information regarding the research fund. Ensure that all fields are completed accurately to avoid any delays in processing. If you have questions, consult the Principal Investigator for guidance.
How to fill out the Instructions for UtahState Research Fund Management?
1
Gather all relevant information including the IRB number and Research Subject details.
2
Fill out each field carefully, ensuring accuracy in amounts and dates.
3
Double-check your entries for errors or omissions.
4
Submit the form to the designated department or individual.
5
Keep a copy for your records and future reference.
Who needs the Instructions for UtahState Research Fund Management?
1
Researchers submitting proposals needing cash for subjects.
2
Administrative staff managing research funds.
3
Accounts payable personnel processing transactions.
4
Principal Investigators overseeing fund distribution.
5
Participants involved in studies requiring cash incentives.
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What are the instructions for submitting this form?
To submit this form, email a completed copy to the designated research administrator at researchadmin@usu.edu. Alternatively, you can fax the form to (555) 123-4567. For physical submission, please send it to the Research Office, 1234 University Blvd, Logan, UT 84322.
What are the important dates for this form in 2024 and 2025?
Important dates for the submission of this form are as follows: All research funds must be documented by May 15, 2024, for the Spring semester review. The deadline for Fall semester submissions is November 30, 2024. Keeping track of these dates ensures compliance and timely processing of funds.
What is the purpose of this form?
The purpose of this form is to document all disbursements of cash and gift cards to research subjects. It serves as an official record for financial transactions and is essential for ensuring compliance with university policies and federal regulations. Proper completion of this form supports transparent fund management.
Tell me about this form and its components and fields line-by-line.
- 1. UtahState: The name of the university where the research is conducted.
- 2. IRB Number: The Institutional Review Board number assigned to the research project.
- 3. PI: Principal Investigator responsible for the research.
- 4. Date of Receipt: The date when the funds or gift cards were received.
- 5. Vendor: The vendor supplying the cash or gift cards.
- 6. Research Subject Cash / Gift Cards: Details about the cash or gift cards distributed.
- 7. Grant # / Index: The grant number associated with the funding.
- 8. P-Card Doc#: Reference number for the purchasing card transaction.
- 9. Serial #: Serial number if applicable to the cash or gift card.
- 10. Amount: The monetary amount of cash or gift cards distributed.
- 11. Date Checked Out: The date when the funds or cards were checked out.
- 12. Released By: Name of the individual releasing the funds.
- 13. Accepted By: Name of the individual accepting the funds.
- 14. Signature Log: Log of recipients' signatures for accountability.
What happens if I fail to submit this form?
Failing to submit this form may result in delays in processing research funds and non-compliance with university policies. It is essential to ensure all required information is accurately documented. Proper submission is crucial for avoiding complications with financial audits.
- Funding Delays: Failure to submit on time leads to delays in fund availability for research activities.
- Compliance Issues: Missing documentation can result in compliance concerns with university regulations.
- Accountability Gaps: Lack of records can create gaps in accountability for fund management.
How do I know when to use this form?
- 1. Cash Disbursement: Utilized when cash is provided to participants for research purposes.
- 2. Gift Card Distribution: Used to record the issuance of gift cards to research subjects.
- 3. Fund Transfer Documentation: Serves as an official record for transferring research funds.
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