HMSHost Film and Photograph Request Form
This request form is used to obtain permission for filming or photographing at any HMSHost facility. It includes details on required authorizations and insurance coverage, processing fees, and approval processes. Submit your request 15 days prior to the desired recording date.
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How do I fill this out?
To fill out the HMSHost Film and Photograph Request Form, provide detailed information about your company and the specifics of your filming or photographing request. Ensure you read all sections carefully and complete any required authorizations or obtain necessary permissions. Finally, sign and date the form before submitting it along with the required processing fee.
How to fill out the HMSHost Film and Photograph Request Form?
1
Provide your company’s information including name, address, contact details, and state of formation.
2
Specify the HMSHost facility you wish to film/photograph and the desired dates and times.
3
Indicate whether HMSHost employees, trademarks, or other trademarks/logos will be included.
4
Describe the nature of the program or publication for the footage/photographs.
5
Sign and date the form, and ensure the processing fee and necessary authorizations are included before submitting.
Who needs the HMSHost Film and Photograph Request Form?
1
Media companies needing access to HMSHost locations for filming or photographing.
2
Marketing departments that want to include HMSHost facilities or employees in their projects.
3
Non-profit organizations planning to document activities at HMSHost facilities.
4
Journalists covering stories or events within HMSHost locations.
5
Corporate clients seeking to use HMSHost properties as settings for their media content.
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What are the instructions for submitting this form?
Submit the completed HMSHost Film and Photograph Request Form along with the US$1,500.00 processing fee. Mail the form and check to: Host International, Inc., 6905 Rockledge Drive, Mail Stop 7-1, Bethesda, Maryland 20817, Attn: Jeff Poersch. Ensure all required authorizations and insurance coverages are included. My advice is to double check the form for accuracy and completeness before submission to avoid delays.
What are the important dates for this form in 2024 and 2025?
Submit the request form at least 15 days prior to the desired recording date for 2024 and 2025 to ensure timely processing and approval.
What is the purpose of this form?
The purpose of the HMSHost Film and Photograph Request Form is to regulate and manage requests for filming and photographing within HMSHost facilities. This ensures that all necessary permissions and authorizations are obtained before any media content is created. By using this form, HMSHost can coordinate with the concerned parties and secure the required insurance coverage, maintaining a streamlined process.
Tell me about this form and its components and fields line-by-line.
- 1. Company Name: The name of the company making the request.
- 2. Entity Form: The legal form of the entity.
- 3. Address: The address of the requesting company.
- 4. State of Formation: The state where the company is registered.
- 5. City, State, Zip: The city, state, and zip code of the company’s address.
- 6. Phone Number: A contact phone number for the requesting company.
- 7. Contact Person: The person to contact regarding the request.
- 8. E-mail Address: The email address of the contact person.
- 9. HMSHost Facility Desired to be Filmed/Photographed: The facility where filming or photographing will take place.
- 10. Desired Dates/Times: The dates and times when filming or photographing is desired.
- 11. Filming/photographing Details: Information regarding the inclusion of HMSHost employees, trademarks, or third-party logos.
- 12. Program/Publication Description: Details about the program or publication where the footage/photographs will be used.
- 13. Requestor Signature: Signature of the person making the request.
- 14. Date: Date the request form is signed.
- 15. Processing Fee: Information about the US$1,500.00 processing fee.
What happens if I fail to submit this form?
Failure to submit the completed form timely can result in delays or denial of filming/photographing permission.
- Delay in Approval: Without timely submission, obtaining necessary approvals may be delayed.
- Denial of Request: Incomplete or late submissions may result in the denial of your request.
- Missing Permissions: You may not have the required permissions to film or photograph at HMSHost facilities without the form.
- Insurance Non-compliance: Lack of submission could impact meeting insurance coverage requirements.
- Unclear Scheduling: Proper scheduling arrangements cannot be made without the form.
How do I know when to use this form?
- 1. Media Coverage: For covering events or creating media content within HMSHost properties.
- 2. Marketing Projects: When including HMSHost facilities or employees in marketing materials.
- 3. Reportage: For journalists documenting stories at HMSHost locations.
- 4. Non-Profit Documentation: For non-profit organizations recording activities within HMSHost properties.
- 5. Corporate Media: For corporate clients using HMSHost settings in their media projects.
Frequently Asked Questions
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Is there a fee for submitting this form?
Yes, a US$1,500.00 processing fee must be paid to Host International, Inc. for the request form to be processed.
What information do I need to fill out the form?
Provide company information, filming/photographing details, and any necessary authorizations.
How long in advance should I submit the form?
Submit the form at least 15 days prior to your desired recording date.
What is the insurance requirement for this form?
Proof of general liability insurance coverage of $2,000,000 and umbrella coverage of $10,000,000 is required.
What should I do if I need to film third-party trademarks?
Obtain authorization from the respective third parties before including their trademarks in your footage.
Who do I contact for approval of HMSHost trademarks/logos?
Coordinate with HMSHost's Director of Operations at the facility for the necessary approvals.
