E-Travel Online Request Form Instructions
This file provides detailed instructions for completing the E-Travel Online Request Form at UMBC. It outlines required fields, submission procedures, and important guidelines for travelers. Ideal for employees planning travel arrangements using university resources.
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How do I fill this out?
Filling out the E-Travel Online Request Form requires attention to several details to ensure accuracy. Be prepared to provide necessary information such as travel dates, expenses, and approving authorities. Follow the instructions carefully for smooth processing.
How to fill out the E-Travel Online Request Form Instructions?
1
Login to myUMBC and select the E-Travel Request Form.
2
Fill in all required fields marked with an asterisk.
3
Select the appropriate travel agency and department from the drop-down menu.
4
Provide travel details including purpose, origin, and destination.
5
Submit the form via email to the approving authority for processing.
Who needs the E-Travel Online Request Form Instructions?
1
University employees planning business travel need this form to get approval for travel expenses.
2
Department heads require it for reviewing and approving travel requests from their staff.
3
Travel coordinators use the form to manage travel arrangements effectively.
4
Finance personnel need the form to process reimbursements accurately.
5
Researchers working on federally funded projects need to ensure compliance with travel regulations.
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2
Use the editing tools to modify text and fill in fields as needed.
3
Review your changes for accuracy and completeness.
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Save the edited document to your device.
5
Share the finalized form with relevant parties for submission.
What are the instructions for submitting this form?
To submit the E-Travel Request Form, email the completed document to your respective approving authority at travel@umbc.edu. Ensure to include all necessary fields and any required documentation for expenses. It’s advised to submit the form well ahead of your planned travel dates for timely processing.
What are the important dates for this form in 2024 and 2025?
Important dates for the E-Travel submission process will be announced ahead of each fiscal year. Please ensure you check departmental deadlines for travel requests. Staying informed will help prevent any disruption in your travel plans.
What is the purpose of this form?
The primary purpose of the E-Travel Online Request Form is to streamline the process of obtaining approval for travel expenses at UMBC. It serves as a centralized document for employees to report their travel plans and associated costs. Additionally, it helps ensure compliance with university policies and federal regulations regarding travel.
Tell me about this form and its components and fields line-by-line.
- 1. Traveler's Name: Includes fields for first and last name of the traveler.
- 2. Travel Dates: Fields to input departure and return dates.
- 3. Travel Purpose: An explanation of why the travel is necessary.
- 4. Expenses: Fields for detailing different costs associated with the trip.
- 5. Approving Authority: Identification of the individual who will approve the travel request.
What happens if I fail to submit this form?
Failing to submit the E-Travel Online Request Form can result in delayed travel arrangements and lost funding opportunities. Submissions may also be flagged for non-compliance, which could affect future travel approvals. Users should ensure timely and complete submissions to avoid such issues.
- Delays in Travel Approval: Incomplete submissions can lead to slow processing times.
- Funding Issues: Submitted costs may not be reimbursed if the request is not properly processed.
- Non-Compliance Penalties: Failure to follow proper procedures can incur penalties for users.
How do I know when to use this form?
- 1. Business Travel: For all travel related to university business and events.
- 2. Conference Attendance: When attending workshops or conferences on behalf of UMBC.
- 3. Research Travel: Used for travel associated with sponsored research projects.
- 4. Field Work: Necessary for travel to conduct field research or data collection.
- 5. Meetings: For travel required to attend meetings with university stakeholders.
Frequently Asked Questions
Can I save the edited PDF?
Currently, you can edit and download the PDF for your records.
How do I submit the completed form?
Email the completed form to the approving authority as instructed in the document.
What happens if I miss required fields?
You will not be able to submit the form until all required fields are filled out.
Is there a specific format for the travel dates?
Please enter the dates in MM/DD/YYYY format for consistency.
Can I edit the form after downloading?
Yes, you can use any PDF editor to make additional changes after downloading.
What if I have questions while filling out the form?
Contact the financial services department for assistance with specific queries.
Are there any penalties for submitting late?
Late submissions may delay the approval process for travel expenses.
Who can I contact for travel agency questions?
Reach out to the travel coordinator for any inquiries regarding travel agencies.
Can I use the form for personal travel?
No, this form is strictly for university-related travel only.
Is this form updated regularly?
Yes, the document is reviewed and updated annually to reflect current policies.
