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Home>Documents>Transportation>Logistics>E-Cataloging Procedures Manual for Logistics

E-Cataloging Procedures Manual for Logistics

This file serves as a comprehensive manual for utilizing the Electronic Cataloging (E-Cat) system. It includes step-by-step instructions and guidelines for users to effectively access and manage cataloging requests. The manual is essential for authorized personnel in the Defense Logistics Agency requiring cataloging protocols.

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How do I fill this out?

To fill out this form, begin by gathering all the necessary information related to your cataloging request. Ensure that you have your NIIN, part numbers, or any other relevant data ready to expedite the process. Follow the provided guidelines closely to complete the form accurately.

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How to fill out the E-Cataloging Procedures Manual for Logistics?

  1. 1

    1. Gather all required data and documentation.

  2. 2

    2. Access the E-Cat system with your authorized login.

  3. 3

    3. Fill out the form sections as directed.

  4. 4

    4. Review your entries for accuracy.

  5. 5

    5. Submit the form for processing.

Who needs the E-Cataloging Procedures Manual for Logistics?

  1. 1

    Defense Logistics Agency personnel need this manual to understand E-Cat procedures.

  2. 2

    Cataloging specialists require this to submit new cataloging requests.

  3. 3

    Logistics managers use this manual to oversee cataloging processes.

  4. 4

    Authorized users need guidance on how to access and use the system.

  5. 5

    Support staff need instructions to assist users effectively.

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What are the instructions for submitting this form?

To submit this form, ensure all fields are completed accurately. You can send your submission via email to dlacontactcenter@dla.mil, or fax it to 1-269-961-7485. For online submissions, access the E-Cat system using your registered account, or mail the form to the Defense Logistics Agency at 74 Washington Avenue North, Battle Creek, MI 49037.

What are the important dates for this form in 2024 and 2025?

Key important dates for this form in 2024 include quarterly review deadlines and updates for system access training. In 2025, please check for scheduled maintenance on the first and third weekends every month. It's crucial to stay informed about these dates to ensure seamless cataloging operations.

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What is the purpose of this form?

The purpose of the E-Cataloging Procedures Manual is to provide standardized instructions for authorized personnel within the Defense Logistics Agency. It outlines the steps necessary for users to access the E-Cat system effectively and complete cataloging requests efficiently. This manual also serves as a reference for troubleshooting and gaining insights into the cataloging process.

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Tell me about this form and its components and fields line-by-line.

The form consists of several key fields for user input and data management.
fields
  • 1. NIIN: National Item Identification Number used for cataloging.
  • 2. Part Number: Manufacturer's part number for items being cataloged.
  • 3. DCN: Document Control Number to track requests.
  • 4. ISSN: International Standard Serial Number for publications.
  • 5. User Data: Details related to the user submitting the request.

What happens if I fail to submit this form?

Failing to submit this form will result in pending cataloging requests and potential discrepancies in inventory records. Delays could impact inventory management and procurement processes.

  • Pending Requests: Unsubmitted requests will remain unresolved, affecting tracking.
  • Inventory Discrepancies: Incomplete forms may lead to inaccurate item data.
  • Procurement Delays: Failure to submit could delay ordering replacements or new items.

How do I know when to use this form?

This form is to be used when an item needs cataloging or when existing cataloging requests need updating. It serves as an essential tool for managing National Stock Numbers and ensuring that all items are accurately recorded and tracked.
fields
  • 1. Cataloging New Items: Utilize this form to request cataloging for new inventory.
  • 2. Updating Existing Entries: Submit revisions for currently listed items in the catalog.
  • 3. Cancelling Items: Use this form for the cancellation of existing NSNs.

Frequently Asked Questions

How do I access the E-Cat Procedures Manual?

You can access the manual through the DLA E-Cat website.

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What information is required to fill out the form?

You'll typically need your NIIN, part numbers, and other related data.

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