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Home>Documents>Construction>Construction Contract Details and Instructions

Construction Contract Details and Instructions

This file provides essential details and guidelines for filling out a construction contract. It includes sections for contractor information and itemized costs. Ideal for contractors, project managers, and university representatives.

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How do I fill this out?

To fill out this form, start by entering the contractor's name and address in the designated fields. Next, include details about the project, including the item description and cost per unit. Finally, review and confirm all entries before submission.

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How to fill out the Construction Contract Details and Instructions?

  1. 1

    Enter the contractor's name and address.

  2. 2

    Fill in the item description and corresponding costs.

  3. 3

    Review all details for accuracy.

  4. 4

    Ensure all required signatures are gathered.

  5. 5

    Submit the completed form as instructed.

Who needs the Construction Contract Details and Instructions?

  1. 1

    Contractors who require a structured format to present costs.

  2. 2

    University representatives needing to approve construction agreements.

  3. 3

    Project managers who oversee budgeting and costs.

  4. 4

    Accounting teams that need detailed cost breakdowns.

  5. 5

    Legal teams reviewing contracts and agreements.

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What are the important dates for this form in 2024 and 2025?

For 2024, ensure to prepare all necessary documents by January 15 for approvals. Submission dates may vary based on project timelines. In 2025, keep track of contract renewal dates and compliance checks, preferably starting the process two months beforehand.

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What is the purpose of this form?

The purpose of this form is to provide a clear and structured way for contractors and project managers to detail the costs associated with construction projects. It ensures that all parties have a mutual understanding of financial obligations and project scope. This clarity helps in avoiding disputes and facilitates smoother project execution.

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Tell me about this form and its components and fields line-by-line.

This form consists of several key fields that need to be filled out accurately.
fields
  • 1. ARCHITECT NAME: The name of the architect responsible for the project.
  • 2. ADDRESS: The postal address of the contractor.
  • 3. APPROVED: Signature line for project approval.
  • 4. DATE: Date when the form is filled out.
  • 5. ITEM NO.: Unique identifier for each item listed.
  • 6. ITEM DESCRIPTION: Detailed description of the construction item.
  • 7. SCHEDULE OF VALUES: List of all items with their respective costs.
  • 8. CONTRACTOR'S NAME: Name of the contractor delivering the services.
  • 9. UNIVERSITY: Name of the university or institution related to the project.
  • 10. TELEPHONE NO.: Contact number for the contractor.
  • 11. TYPE OF CONTRACT: Classification of the contract being filled.
  • 12. NUMBER AND KIND OF UNIT: Details of the unit used for measurement.
  • 13. COST PER UNIT: Price assigned for each unit of the item.
  • 14. CONTRACT NUMBER: Unique number assigned to the contract.
  • 15. DESCRIPTION: General description of the work involved.
  • 16. MATERIAL COST: Cost allocated for materials.
  • 17. LABOR AND OTHER COST: Expenses related to labor and miscellaneous.
  • 18. EXTENDED PRICE: Total cost calculated for the item.
  • 19. CERTIFICATION: Statement verifying the correctness of the information provided.
  • 20. SIGNATORIES: Signature lines for authorized representatives.

What happens if I fail to submit this form?

If you fail to submit this form, it may result in project delays or miscommunication among stakeholders. Additionally, unapproved contracts can affect project financing and scheduling.

  • Delayed approvals: Projects may face delays due to lack of necessary approvals.
  • Financial repercussions: Incomplete contracts can lead to disputes over costs.
  • Miscommunication: Failure to submit can create misunderstandings between parties.

How do I know when to use this form?

You should use this form when entering into a construction contract to itemize costs effectively. It's essential during the approval process to ensure all parties are aware of the financial obligations. This form is also critical when submitting for financing or grants.
fields
  • 1. Contract signing: During the signing of contracts between contractors and clients.
  • 2. Cost breakdown submission: When providing a detailed cost breakdown for project budgets.
  • 3. Project approvals: For obtaining approvals from institutions or municipalities.

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