City of Live Oak Facility Rental Agreement
This document serves as a rental agreement for the City of Live Oak's municipal swimming pool for private parties. It includes rental fees, maximum guest limits, and important regulations for hosting events. Ensure to fill it out correctly for a smooth rental experience.
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How do I fill this out?
To fill out this form, start by entering the date of your rental and your personal information at the top. Next, review the rental terms carefully and select the appropriate fee option based on your residency status. Finally, initial each statement confirming your agreement to the terms before signing.
How to fill out the City of Live Oak Facility Rental Agreement?
1
Enter the rental date and your personal details.
2
Choose your residency status and the corresponding rental fee.
3
Initial next to each statement to confirm agreement.
4
Sign the document to validate your agreement.
5
Submit the completed form along with the necessary deposit.
Who needs the City of Live Oak Facility Rental Agreement?
1
Individuals looking to host a private pool party need this document to formally secure their reservation.
2
Families wishing to celebrate birthdays or special occasions at the pool require this agreement for planning.
3
Event planners organizing gatherings or events at the City pool must fill out this rental agreement for liability and regulations.
4
Residents of Live Oak looking for a recreational space for community events need this form to ensure compliance.
5
Businesses planning corporate events or team-building activities can use this file to book the facility.
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1
Open the PDF file in the PrintFriendly editor.
2
Click on any text area to enter or modify the information.
3
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Download the edited PDF once all modifications are complete.
What are the instructions for submitting this form?
To submit the completed rental agreement, please email the signed document to cityhall@liveoak.gov or fax it to (555) 123-4567. Alternatively, you can drop off the form directly at City Hall located at 123 Main St, Live Oak. Ensure all necessary fees and deposits are included to guarantee your reservation.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, notable dates include the start of the swimming season in May. Residents are encouraged to book early for peak dates such as holidays and weekends. The last day for pool rentals usually falls at the end of summer, so plan accordingly.
What is the purpose of this form?
The purpose of the City of Live Oak Facility Rental Agreement is to provide a structured process for reserving the municipal swimming pool for private events. This form outlines the responsibilities and regulations that renters need to adhere to in order to ensure a safe and enjoyable experience for all attendees. Understanding and filling out this document correctly helps to maintain transparency and compliance with city policies regarding public facilities.
Tell me about this form and its components and fields line-by-line.
- 1. Date of Rental: The specified date when the rental is to occur.
- 2. Name: The full name of the individual or organization renting the facility.
- 3. Complete Address: The address of the individual or organization renting the pool.
- 4. Phone Number: Contact number for communication regarding the rental.
- 5. Drivers License: Identification requirement to verify the renter.
- 6. Proof of Residency: Documentation to confirm residency for fee classification.
- 7. Security Deposit: A refundable deposit required for rental to cover damages or cleanup.
What happens if I fail to submit this form?
Failure to submit this form can result in the inability to reserve the swimming pool for your desired date, leading to potential loss of the opportunity for your event. Timely completion of the rental agreement ensures that all policies are followed and your event can proceed smoothly.
- Lost Reservation: If the form is not submitted, your desired rental date may be unavailable.
- Regulatory Compliance: Incomplete forms may lead to issues with meeting city regulations and policies.
- Refund Issues: Not submitting the required forms could complicate refund processes in case of cancellations.
How do I know when to use this form?
- 1. Private Pool Parties: For any personal celebrations such as birthdays, family reunions, or gatherings.
- 2. Corporate Events: For businesses looking to host team-building activities or outings.
- 3. Community Activities: For organizing events that engage the local community and promote recreation.
Frequently Asked Questions
Can I change the rental date after submission?
Yes, you can modify the rental date if you contact the City hall at least three days prior to the event.
What is the maximum number of guests allowed?
The maximum occupancy for a private pool party is 75 guests.
Is alcohol permitted during the rental?
No, alcohol is strictly prohibited at the City of Live Oak swimming pool.
What if the weather is bad on the day of the event?
If weather conditions are unsafe, you will receive a full refund of your rental charge.
Can I bring in my own catering services?
Yes, you can bring outside food and drinks, but not alcohol or glass containers.
How do I return the form?
You can submit the completed form physically or via email to the City Hall.
Are lifeguards provided during the rental?
Yes, lifeguards will be present to ensure safety during your swimming event.
What happens if I exceed the guest limit?
Exceeding the guest limit may result in termination of the event and additional charges.
Can I decorate the pool area for my event?
Yes, decorations are allowed, but please avoid balloons inside the pool area.
Do I need to clean up after the party?
Yes, it is the host's responsibility to clean up, and the deposit will be refunded if the area is left clean.
